Planning to move offices soon?
Minimising disruption to employees is key to getting back to business as usual quickly. Office removals have the equipment and expertise to handle heavy office furniture safely.
Emmanuel Transport removalists offers the best removalist services in Perth at affordable rates.
Moving office furniture on your own poses a danger, especially when heavy equipment is involved.
If it’s your first time, here are professional packing and relocation tips for a safe and fast relocation when operating with a low budget.
In this blog, we share reliable and practical tips that can be implemented when moving your office furniture across long distances.
You can save time during office relocations in this article.
Tips for safely packing furniture relocation in the office
Put safety as your top priority and avoid risking added costs and lost production by hiring professional office movers.
When hiring professional teams you and your employees must prepare for this move. Here are tips that help with that:
1. Develop an office inventory for moving furniture
Take the office equipment as the first step.
Run through your office belongings and list out the services required from office moving companies and what you can manage alone.
Discuss whether you plan on selling, donating, or maintaining office furniture and equipment.
With this approach, you can list out all the items in the company’s possession.
Make a note of the condition of the objects and record their dimensions to figure out how much each is worthwhile checking if it fits into the new office or not.
Office inventory checklist
Create a list of all essential items or a to-do list to eliminate any ambiguity.
This helps in deciding which items will be moved by professional movers and which can be managed on your own.
As part of the next step, have this shared by email or plastered on the staff board.
- Has everything in the desks been emptied?
- Is everything cleared out of your desk drawers and cabinets?
- Did you take all your valuable personal items home?
- Have you removed the pictures and wall items in a single space?
- Have all plugs, wires, and IT equipment been disconnected as per the instructions in the manuals?
- If you were working on a personal laptop, has it been taken back home?
- Have you backed up all files and documents on your work computer?
- Have you performed a final check?
Once the time elapses for the following to have been executed by the entire team, you can do a quick check and take out any unnecessary things by emptying the drawers, office cupboards, cabinets, and desks.
2. Sell off unwanted office furniture
Proper inventory planning helps you analyse what you have and what you do not need when moving.
Selling is the best way to remove all unnecessary furniture and other things that won’t fit in your new office.
If your office furniture and other assets are in fairly good condition, you can get a good amount from selling them which will help offset the moving costs.
Once you get the information and photos of each item belonging, share the details with prospective buyers.
Who are potential buyers? First, they are office employees.
Give them a chance to purchase some of the equipment.
Having a home office is gaining popularity and some employees are interested in owning ergonomic sit or stand desks at a discount.
You can’t charge market prices, instead, take it as a kind gesture where the employees are taking this load off your hands.
After this, contact your local furniture resellers to sell used furniture at reasonable prices.
Continuously sort out this list or try selling these items online through a marketplace sales platform.
3. Donate old furniture to charities or local businesses
Office furniture donations are a big help to community organisations that do not have enough resources to finish their workspaces with high-quality branded items.
Look out for local businesses that can use the furniture and equipment that companies no longer require.
Alternatively, find charitable organisations that take in these large types of donations.
The next step is to partner with non-profit organisations that resell furniture while using the money from each sale to fund social welfare programs.
Locate the organisation’s procedure for taking out these items or accept them at dropoff centers.
4. Arrange for the furniture to be taken off the premises
When you sell or donate your old furniture, share a logistical plan with the new owner so they can be aware of the expected date and time the furniture gets picked up.
Heavy desks or conference chairs are hard to move or access as office space is limited.
Be clear about how and when these furniture prices are transported off your premises. Further suggest van removal services or backloading to buyers so they can quickly dispose off sold-out goods.
Any furniture purchased by your employees is available for anyone to take. However, if the building is secured after hours, make sure you have keys for entering and locking up. Picking off office gear requires building managers and employees onsite to let them enter and exit the space.
Keep in mind that lifting or moving bulky furniture and equipment can result in accidents or injury. If the person implementing this does not run it professionally, it would require them to sign waivers releasing their companies from any form of liability.
5. Clear out damaged office furniture
If you remain with broken goods and other unwanted office furniture in poor condition, sell, donate, or dispose of them responsibly. It won’t be acceptable to discard broken chairs or waste plastic out on the street.
If you have not informed your local authorities it could land you a fine or penalty.
By contacting the local scrap yard you can securely organise how to dispose of these items. Alternatively, hire an office waste disposal service or organise a bulk waste pick-up.
Remember to dispose of large pieces of technological equipment it must be done in a non-hazardous manner.
You can contact a bulk pick-up service to collect them, which shouldn’t cost your company much.
6. Disassemble bulky furniture
Breaking down furniture is necessary for properly packing and moving large pieces.
You aim to protect your immediate environment from damage. Once heavy furniture is dismantled, it will be easier to pack and load them onto your truck safely.
With the right tools and proper manuals required in disassembling furniture, separate parts of your office furniture and make them lightweight in smaller in size.
To quickly disassemble office furniture you need the right tools to get the job done, among them are screwdrivers, scissors, box cutters, pliers, hammers, and other toolkits.
Have everything organised after dismantling your furniture to ensure you do not lose bolts, screws, and other essential pieces of furniture.
Pack everything in a plastic bag, then tag or tape it for easy identification.
This helps reduce the workload and headache of assembling the furniture after you relocate. Imagine moving to a new location and trying to work on a squeaky desk that lacks a few screws that were misplaced while moving.
If you’re having trouble disassembling furniture or lack the knowledge to, contact Emmanuel Transport office removals for swift and affordable assistance.
7. Gather superior packing materials and tools to ensure office furniture is packed properly
If you have a plan in place with helpers lined up, gather all your packing materials, safety gear, and equipment to handle the office furniture.
We recommend purchasing new materials or reusing gently used ones, such as the original electronic boxes you have on hand. Avoid anything that is in poor condition.
Popped bubbles in bubble wraps will not be of much help. Similarly, boxes with tears, rips, dents, or visibly old appearances are to be avoided.
The following items are needed to safely pack your office furniture:
- Bubble wraps that safeguard delicate furniture, antiques, and equipment from damage.
- Packing tape for sealing everything
- Special boxes for packing electronics
- Cardboard boxes to store items disassembled
- Ink-free packing paper and glassware wrapper
- Plastic stretching wrappers
- Moving blankets for packing heavy furniture and safeguarding from scratches
- Sealable plastic bags to help secure nuts and bolts
- Foam sheets for protecting goods when rubbed or damaged inside the truck
- Ziplock bags for handling stationery items
- Corner protections to protect the office walls.
- Sofa covers to protect the couch and sofas from dust
- Paper chits and permanent markers when labeling boxes
8. Pack and tag everything
Once all furniture is disassembled begin packing everything. Get help from employees as they are best suited to set things fast and accurately.
For this service, you can offer a small bonus after relocation. When you pack the items into moving boxes, make sure you have labeled everything correctly. You will make your work a done easier if your labeling is very specific.
For instance, rather than labeling a file as Desk, you can name it “Desk 1.” Next, mark the box contents accordingly, making it easier to identify which box has which type of item.
Similarly, label the large pieces of office furniture clearly so you can find out where they must be placed when reassembling them.
This helps avoid the need for furniture to move down the line later.
Contract professional office removalists for the job
Cost and privacy concerns during office relocation may be why you haven’t hired a suitable removal company.
In as much as budgetary constraints are valid, you are better off served by professional removalists, especially given the complexity of such a task.
Unnecessary inconveniences like bad weather, and employee injuries at this point should be the least of your worries.
Professional office removals like Emmanuel Transport have done this for several years and can complete the removal process with great speed and efficiency.
Everything is carefully planned to the last detail when moving offices. For example, you can reconfigure your cubicles and office furniture systems to suit both your current and new office spaces and layouts.
The company has highly-trained technicians who will disassemble and reassemble modular furniture or computer systems.
As you reach the end of this blog, keep in mind these tips and advice for the best moving experience to Perth or anywhere in Western Australia.
Contact us
Emmanuel Transport isn’t just one of the top moving companies in Australia—it’s your go-to choice for affordable and reliable furniture and office removals in Perth, ready to assist at a moment’s notice.
An exceptional team of expert removalists, who are fully trained in handling everything from delicate electronics to bulky furniture, will take care of your stuff.
Experts arrive at the scene with full protective gear, dollars, and other tools that make your travel smooth and hassle-free.
If you intend to move interstate, we have the expertise and experience to help you. Get a free quote right away.
